Administrative Assistant, Maintenance

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.  

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. 

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure the effective and efficient operation of the office and support the work of management and other staff.

This position will be located in our Burnaby Terminal and will report to the Manager, Operational Performance.

Key Responsibilities

• Assists with department financial administration including budgeting, invoice coding, BMO card coding, employee expenses, new vendor setup, and procurement activities in D365 and BMO Spend Dynamics.
• Provides data entry, scanning and administrative assistance in various corporate systems including D365, ADP Workforce, BMO Spend Dynamics, maintenance management systems (D365, training systems (Totara), and internal reporting systems which include unauthorized activity reports and operational incident reports.
• Coordinates meetings, travel arrangements, and office services including supplies and equipment maintenance.
• Provides general administrative assistance including organizing mail, answering telephones, photocopying, paper/electronic filing and document preparation and control including updating manuals. Maintain files and process documentation specific to the business area.
• Participate in safety meetings and emergency response exercises as well as support other field-related functions such as P/L awareness, landowner notifications and handouts, and contractor functions.

Qualifications and Professional Experience

• Post-secondary education training in business systems (e.g. Microsoft Office - Word processing and accounting).
• Minimum of 3 years’ experience in an administrative support role, preferably in an oil and gas or industrial environment. Knowledge of office administration.
• Emergency Response Training.
• Safety Training.
• Experience in conflict resolution / dealing with the public.
• Communicates clearly, concisely and effectively.
• Must be a team player with a positive attitude.
• Able to prioritize and handle multiple tasks simultaneously.
• Attention to detail is critical with the ability to work effectively under pressure with tight deadlines.
• Strong organizational skills with the ability to work in a fast-paced and dynamic environment.​​​​​​​

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together. 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.