Administrative Assistant

Date: May 12, 2022

Location: Burnaby, British Columbia, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


As an Administrative Assistant with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of professionals in the Burnaby office, reporting to the Director, Burnaby & Westridge Terminal. This position is based in our Burnaby Regional office.

The successful candidate will be responsible for providing administrative and clerical services to ensure effective and efficient operation of the office and support the work of management and other staff.


Key Responsibilities

  • Provides general administrative assistance including organizing mail, answering telephones, photocopying, visitor management, paper/electronic filing, and document preparation and control including updating manuals. Maintain files and process documentation specific to the business area.
  • Coordinates meetings, travel arrangements, office services including supplies and equipment maintenance.
  • Be the single point of contact for Facilities requests and vendors (supplies, cleaning, etc.)
  • Coordinate security of the office with the company security staff and in coordination with the building security.
  • Participate in safety meetings and emergency response exercises, including office fire warden responsibilities, as well as support other field-related functions such as P/L awareness, landowner notifications, and handouts, contractor functions.
  • Provides data entry and administrative assistance related to company computer programs such as both corporate systems (D365, ADP), maintenance management systems and training systems (KEEP), as well as other internal reporting systems which include unauthorized activity reports and operational incident reports.
  • Assists with department financial administration requirements including budgeting, invoice coding, Chase card coding, employee expenses, new vendor setup, and procurement activities.
  • Communicates with internal (head office departments, other districts) and external (public, contractors, consultants) groups.


Qualifications and Professional Experience

  • Post-secondary education training in business systems (e.g. Microsoft Office- Word processing and accounting).
  • Minimum of 3 years experience in an administrative support role, preferably in an oil and gas or industrial environment.
  • Knowledge of office administration.
  • Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
  • Must be a team player with a positive attitude.
  • Self-motivated, capable of performing tasks with minimal supervision.
  • Able to prioritize and handle multiple tasks simultaneously.
  • Attention to detail is critical.
  • Ability to work well under pressure and handle strict deadlines.
  • Strong organizational skills.
  • Excellent verbal and written English communication skills.
  • Ability to work in a fast-paced and dynamic environment.
  • Must be a problem solver with the ability to find resolutions.


In the Fall of 2021, the Government of Canada expressed its expectation that all federally owned or regulated companies (including Trans Mountain) implement polices to ensure that all employees are fully vaccinated against COVID-19.  

In order to be considered as a candidate for a position with Trans Mountain, you must be fully vaccinated or eligible for accommodation based on a certified medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act or applicable human rights legislation.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity. We offer:

  • A competitive compensation program.
  • A flexible benefits package.
  • A pension and a savings plan.


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.