Coordinator, Indigenous Relations, Expansion Project (term role)

Date: May 4, 2022

Location: Calgary, Alberta, Canada

Company: Trans Mountain

The Trans Mountain Expansion Project will provide increased capacity to support Canadian crude oil production growth and ensure access to global energy markets. The largest project in the pipeline’s history, it involves installing approximately 980 kilometres of new pipeline, as well as new and modified facilities.


As a Coordinator, Indigenous Relations (IR) with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of Indigenous Relations professionals.  This position may be based in either our Calgary or Burnaby office locations.  The Coordinator will be responsible for providing the coordination of logistics, planning, records maintenance and documentation of Indigenous consultation and engagement activities in support of Trans Mountain’s permit consultation and engagement in BC and Alberta. This position will coordinate correspondence and consultation/engagement related interactions between members of the Indigenous Relations Team (IRT) and other departments, including both the Trans Mountain Expansion Project (TMEP) and Operations.


Key Responsibilities

  • Provide logistical support to the IR Advisors working with Indigenous communities (assist in venue selection and bookings, travel planning, invitations etc.)
  • Provide document preparation and distribution support as necessary for planned community engagements
  • Meeting preparation for the team, including organizing travel, minute taking and distribution, agenda preparation, and ordering, set up and take-down of meeting room equipment and catering when required
  • Assist in the gathering of information for internal and external reports, letters, events. engagement and research activities
  • Develop and maintain databases and other document structure and record keeping systems related to the Engagement team’s activities
  • Assist in development of Engagement/Consultation related presentations
  • Coordinate’s information gathering to support Advisors and IR Leadership with formal and informal Information Requests
  • Provide Engagement follow up support from meetings, provision of information requested or related to commitments made
  • Sources quotes for material and equipment needed for Consultation and Engagement
  • Coordinates all aspects of trips to sites for Indigenous community members as part of Advisor Engagement including preparation of travel logistics, supply of proper PPE, obtaining consents
  • Coordinate’s processing, documentation and tracking of supply of Consultation related capacity, Traditional Land Use (TLU) funding etc.
  • Attend as necessary, Engagement and Consultation meetings with Advisors
  • Draft’s engagement submissions for Staketraker and prepares necessary reports when required
  • Coordinate various IR team consultation / engagement special projects and assignments on an ad hoc and continuous basis.
  • Working in a collaborative team environment, the Coordinator will provide occasional coverage for other coordinators while away from the office.


Qualifications and Professional Experience

  • 3 to 5 years progressive experience in a in an external relations  or regulatory function, in a natural resource regulated environment.
  • A minimum of a post-secondary education is preferred (certificate, diploma, degree). A combination of education, skills and experience will be considered.
  • Ability to coordinate voluminous tasks. Resourceful and able to learn quickly and develop systems, procedures and processes resulting in exceptionally organized and executed tasks.
  • Ability to prioritize and seek direction when needed. Must be capable and able to work with minimum supervision at times. Strong analytical skills for report creation.
  • Strong communication and ability to work collaboratively with others. Ability to troubleshoot problems.
  • Excellent verbal and written communication skills. When required, able to enhance pieces of communication and reports.
  • Ability to attend to detail and work in a reliable, time-conscious, and time-effective manner.
  • Exhibits a professional, courteous manner at all times and respects the nature of confidential information.
  • Exceptional skills with the Microsoft suite of products.
  • SharePoint and Staketracker experience would be as asset.
  • Ability to work flexible hours, including occasional weekends and/or evenings and willingness to travel to Indigenous communities.
  • Experience in a large project environment is an asset.
  • Experience working in Indigenous Consultation and understanding of Indigenous peoples, protocols, and consultation related requirements is an asset.


Other Requirements and Information

  • Location in Calgary, AB or Burnaby, BC.
  • This position will travel approximately 15% of the time, on average


In the Fall of 2021, the Government of Canada expressed its expectation that all federally owned or regulated companies (including Trans Mountain) implement polices to ensure that all employees are fully vaccinated against COVID-19.  

In order to be considered as a candidate for a position with Trans Mountain, you must be fully vaccinated or eligible for accommodation based on a certified medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act or applicable human rights legislation.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity. We offer:

  • A place to share a sense of purpose and build relationships.
  • Meaningful work that makes a difference.
  • An opportunity within the Canadian energy industry.


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.