Administrative Assistant

Date: Jul 8, 2024

Location: Calgary, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.


As an Administrative Assistant with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of professionals.  This position will report to the Director, Environment, Health & Safety. This position is based in our Calgary Head office.


The successful candidate will assist Environment, Health & Safety (EHS) Employees with general administrative work, department financial administrative requirements, EHS programs and projects.  This position is also required to become proficient with the Incident Command System (ICS) and fulfill an ICS role in responding to pipeline emergencies.


Key Deliverable/Responsibilities

  • Supports the Director & EHS managers with general administrative work including filing, purchasing supplies, updating manuals, arranging travel, expense reports, catering and meeting minutes.
  • Supports department financial administration requirements including invoice tracking and coding, employee expenses, new vendor setup and procurement activities.
  • Develops reports and presentations with data gathered from EHS employees including the EHS weekly report, as well as quarterly executive & Board EHS presentations.
  • Provide assistance to various EHS programs and initiatives including scheduling and administering the safety recognition program, managing safety awards, and tracking EHS key performance indicators, etc.
  • Participate in emergency response exercises and respond to pipeline incidents as a member of the incident command system (ICS) structure.


  • Post-secondary education training in office administration
  • Minimum of 6 years’ experience in an administrative support role, preferably in an oil and gas and/or EHS.
  • Experience in Administrative field required.
  • Experience with tracking and reporting on EHS performance metrics is an asset.
  • advanced skills in Microsoft Excel, Word, PowerPoint, and Outlook
  • Must be a team player with a positive attitude.
  • Self-motivated, capable of performing tasks with minimal supervision.
  • Able to prioritize and handle multiple tasks simultaneously.
  • Attention to detail is critical.
  • Ability to work well under pressure and handle strict deadlines.
  • Strong organizational skills.
  • Excellent verbal and written English communication skills.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity


We offer:

  • Valuable experience providing opportunity for professional development and career advancement;
  • An opportunity to engage with and learn from some of the most talented and experienced people in the business;
  • Competitive compensation;
  • Comprehensive benefits programs including flexible benefits, pension and savings plans
  • A place to share a sense of purpose and build relationships;
  • Meaningful work that makes a difference;
  • An opportunity within the Canadian energy industry.


We value:

  • The health, safety and wellness of everyone working in our company;
  • Meaningful participation from Indigenous and local communities;
  • The commitment and resilience of our people;
  • Collaboration and achieving success together. 


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.