Contracts Administrator (term role)

Date: May 23, 2023

Location: Calgary, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.


As a Contract Administrator with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of supply chain management and project management professionals.  This position is based in our Calgary office. 


Key Responsibilities

  • Processing of Change Order Requests and associated Work Directives.
  • Assistance with development of RFI/RFQ/RFP packages.
  • The organization of progress and update meetings with the Contractor and the recording of minutes of same.
  • Establishment and maintenance of logs, registers, and filing systems.
  • The initiation, coordination, and follow up of data into SCM and other Project Systems with respect to the Contract.
  • Verification of all financial calculations submitted by the Contractor.
  • Resolution of Contractor invoice discrepancies.
  • Maintain regular communication with the Contractor.
  • Support Claim Manager and dispute resolution activities.
  • Additional duties may include coordinating performance tracking and verification and managing the contract database and all associated files.
  • This position may also undertake special projects as part of the Project execution requirements.


Qualifications and Professional Experience

  • An undergraduate degree in an engineering; legal or business-related subject with focus on Supply Chain Management.
  • Prior completion of specialized procurement or business administration training, SCMP or NCMA designation would be an asset.
  • 5 + years of industry (Oil & Gas; Pipeline) experience in contract management.
  • Industry experience must include experience in major project environment and management of all types of contracts, preparation of procurement and contract documents; supporting contractor/supplier negotiations.
  • Proficient in Microsoft applications (Word, Excel, PowerPoint, Outlook).
  • Strong verbal and written communication skills required.
  • Must be able to prioritize and manage workload independently.
  • Strong attention to detail and deadline oriented.
  • Experience working with a multi-disciplinary team of project professionals, maintain high regard for personal safety, for the safety of company assets and employees, and the general public.


We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity


We offer:

  • Valuable experience providing opportunity for professional development and career advancement;
  • An opportunity to engage with and learn from some of the most talented and experience people in the business;
  • Competitive compensation;
  • A place to share a sense of purpose and build relationships;
  • Meaningful work that makes a difference;
  • An opportunity within the Canadian energy industry.


We value:

  • The health, safety and wellness of everyone working in our company;
  • Meaningful participation from Indigenous and local communities;
  • The commitment and resilience of our people;
  • Collaboration and achieving success together. 


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.


Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.