Executive Assistant

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.  

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. 

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

Reporting to the Vice President, Public Affairs, the Executive Assistant provides high-level administrative and communications support to the Public Affairs team. The role operates in a fast-paced, dynamic environment where being proactive, discretion, agility, and professionalism are key to success.

This position will be located at our Calgary Head office and will be an in-office position.

Key Responsibilities

• Respond to activities, issues, and initiatives that often require creative problem-solving.
• Manages a high volume of inbound and outbound communications, coordinates meetings and schedules, and supports strategic planning and logistics.
• Manages calendar, meetings, travel arrangements, expense reports, and follow-up on outstanding items.
• Oversees and track departmental budgets.
• Works with finance rep on Quarterly forecasting.
• Serves as the first point of contact for the Public Affairs department, engaging with internal stakeholders, Trans Mountain Executives, media, government representatives, and the general public.
• Supports the purchase and supply of promotional items and oversee the Trans Mountain merchandise store.
• Maintains the Public Affairs Leadership SharePoint site, ensuring timely posting and organization of documents.
• Assist the VP in planning Leadership Strategic Planning sessions, including agenda development, note-taking, and document management via SharePoint.
• Supports special projects, ad hoc research, and requests.

Qualifications and Professional Experience

• Minimum of 10 years of experience as an Executive Assistant or administrative support role, preferably within Communications or Public Affairs in a corporate environment.
• Experience in Oil & Gas industry is an asset.
• Advanced proficiency in Microsoft Office Suite, including Visio, D365, PowerPoint and SharePoint.
• Completion of High School diploma; some post-secondary education in business administration, communications, or a related field is considered an asset.
• Experience using financial applications such as Cognos, and Smart Office.
• Desktop publishing skills are an asset.
• Event planning and media experience are an asset.
• Committed to the highest level of integrity and confidentiality. 
• Flexible and ability to adjust as needed to competing demands.
• Strong interpersonal skills and the ability to build relationships at different levels within the organization and a necessity in helping to resolve conflicts and issues.
• Ability to demonstrate tact, diplomacy, and professionalism, and exercise discretion.
• Strong communication skills, both verbal and written, strategic thinker, and problem solver.
• Ability to plan and coordinate conferences/events.
• Ability to work independently and yet be a dedicated and committed team player.
• Detail-orientated and superior time management and organizational skills.
• Ability to execute work efficiently and effectively.
• Comfortable and confident working in a fast-paced office environment.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together. 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.