Facilities Planning Specialist

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.  

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. 

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary, AB                           

Department: Facilities & Services               

Reports to: Manager, Facilities                 

Worker Type: Employee   

Schedule Type: Full Time  

Work Setting: In Office    

Trans Mountain is seeking an experienced, values‑driven Facilities Planning Specialist to lead space planning, workplace design, and facilities coordination across multiple corporate locations. This role provides technical expertise in space reconfiguration, furniture planning and budgeting, and the delivery of office build‑outs, renovations, and relocations. Working in close partnership with Facilities leadership and Team, internal stakeholders, and external vendors, the position ensures the development of functional, safe, and cost‑effective work environments while maintaining rigorous oversight of budgets, documentation, and operational continuity.

The successful candidate will demonstrate strong organizational skills, understanding of budgeting and building processes and effective interpersonal skills.

Key Responsibilities

• Space planning and reconfiguration of existing space to align with business requirements.
• Provides conceptual drawings of potential lease hold spaces for presentation purposes.
• Participates with the Facility Manager in the design of new space build outs (new office locations).
• Responsible for furniture requirements for facilities managed by the Facilities team and provides expertise to all field locations where required and requested.
• Sources and budgets furniture purchases for all locations.
• Assume oversight of the Calgary Facility when the Facility Manager is traveling or absent.
• Travel to any of the Facilities managed sites for a site visit or review, or to oversee a project.
• During projects, assist with preparation of newly built out space regarding furniture placement, and workspace additions such as whiteboards, bookcases, keyboard trays, nameplates, and office numbering.
• Assist in furniture quotations and cost tracking.
• Maintains strong vendor network and relations to be able to get things completed in a timely manner.
• Lead the third-party contractors/vendors for projects related to operating and maintaining properties, which also includes assurance that service providers/vendors comply with insurance and WCB documentation to meet the building management standards.
• Direct responsibility for Calgary head office, Burnaby Regional office, and Edmonton Regional office.
• Works with field locations with respect to requests for additional space.
• Completes the required drawings for the contractors to utilize for construction where required.

Qualifications and Professional Experience

• Minimum High School Education is required.
• Over 6 years of progressive experience with corporate facility planning.
• Facility Management Professional (FMP) designation is an asset.
• Design knowledge and background is an asset.
• Demonstrated experience in budgeting and building processes.
• Experience using Microsoft Excel at a senior level of ability is required.
• Ability to read floor plans and blueprints.
• Working knowledge of computer-based systems including email, Microsoft Office Suite and AutoCAD.
• Understanding of design and construction processes.
• A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel as required.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French) 

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together. 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.