HR Coordinator, Business Relationship and Support

Date: Mar 3, 2023

Location: Calgary, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.


Reporting to the Team Lead, Human Resources (HR) Business Partnerships (Base), the HR Coordinator will be responsible for supporting the HRBP team in all areas of administration.  This includes onboarding, offboarding, tracking of various programs, reporting, research and preparation of presentation material.  Other responsibilities will include scheduling meeting and associated logistics, processing expense claims and invoices, support for the facilitation of HR programs such as Summer Student and Co-op programs, and drafting of job descriptions.  The HR Coordinator will be a liaison with external vendors on various HR programs and initiatives.  This individual will also support other work for post-project Business Readiness. The individual will also provide cross-functional support and administrative backup to the Expansion Project and Talent Acquisition areas as needed.


Key Responsibilities

  • Research on matters pertaining to HR programs and roll out.
  • Prepare contractor change forms and track direct contractor data.
  • Maintain filing system for contractor files, correspondence, policies, and standards in an organized manner.
  • Maintain and enhance HR e-files for ease of reference by the HR team.
  • Assist with editing and enhancing presentation materials.
  • Conduct research on various topics related to HR programs.
  • Support compilation of data on wider HR initiatives.
  • Prepare and work with IT, Facilities, HRIS and service providers on offboarding of workers.
  • Analyze data, from multiple sources, to assist with identifying trends or key issues.
  • Assist with maintaining data for reporting to enable leaders to make informed decisions.
  • Coordinate on-boarding activities for new team members.  Interact effectively with administrators for each functional area.
  • Respond to requests for information or assistance.
  • Serve as back up to other team HR members as needed.
  • Other duties and responsibilities as required with evolving requirements of the business.


Qualifications and Professional Experience

  • Post secondary education in office administration, business or a similar field is preferred.
  • A minimum of 5 years of experience in recruitment support and or other HR administrative support functions.
  • Exceptional organizational skills with the ability to coordinate and progress a high volume of tasks.
  • Strong analytical skills and data visualization skills.
  • Resourceful and able to learn quickly.
  • Agile with changes in work flow and volume of requests.
  • Strong attention to detail, able to meet deadlines and adjust to changing priorities.
  • Strong analytical skills for report creation and to collect, gather and analyze the data or information in detail and identify trends or key information that is value or essential to develop recommendations or solutions.
  • Strong communication and ability to work collaboratively with others.
  • Ability to troubleshoot problems.
  • Willing to take on new challenges and responsibilities.
  • Commitment to continuous learning and improvement.
  • Fluent in Microsoft Applications with an advanced proficiency in Excel and Power Point.
  • Knowledge of Microsoft Dynamics 365 HCM or equivalent experience would be an asset..
  • Knowledge of Power BI would be considered an asset.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity


We offer:

  • Valuable experience providing opportunity for professional development and career advancement;
  • An opportunity to engage with and learn from some of the most talented and experience people in the business;
  • Competitive compensation;
  • Comprehensive benefits programs including flexible benefits, pension and savings plans
  • A place to share a sense of purpose and build relationships;
  • Meaningful work that makes a difference;
  • An opportunity within the Canadian energy industry.


We value:

  • The health, safety and wellness of everyone working in our company;
  • Meaningful participation from Indigenous and local communities;
  • The commitment and resilience of our people;
  • Collaboration and achieving success together. 


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.