HR Coordinator, Talent Acquisition (term role)

Date: May 9, 2023

Location: Calgary, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.


As the HR Coordinator, Talent Acquisition with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of Human Resources professionals. This is a permanent position, based in our Calgary Head Office and will be a member of the Talent Management team.  The HR Coordinator will be responsible for providing support to the Talent Acquisition team in the areas of recruitment, data entry related to recruitment and hiring activities, onboarding, pre-employment checks, creation of offers, and tracking and reporting on recruitment activities.


Responsibilities include, but are not limited to:

•    Work within the Applicant Tracking System (ATS) for all activities related to recruitment;
•    Assist in the development or revision of job descriptions for posting in our ATS;
•    Correspond with candidates throughout all stages of the interview and selection process;
•    Research and post to various job posting boards;
•    Coordinating offers for employment;
•    Work with vendors on pre-employment screening and testing;
•    Coordination of on-boarding activities for new team members ;

•    Ability to interact effectively with cross-functionally within the broader HR team;
•    Administration of various HR programs, as assigned; and
•    Other administrative duties related to data entry, document processing, and recruitment tracking.


Qualifications and Professional Requirements:

  • A minimum of 3 years of experience in recruitment support and or other HR administrative support functions;
  • Previous exposure/experience with Applicant Tracking Systems (ATS) and/or Human Resources Information Systems (HRIS);
  • Degree, certification, diploma, designation in Human Resources, Business or related field;
  • Knowledge of SuccessFactors and Microsoft Dynamics 365 is an asset;
  • Strong skills with the Microsoft suite of products, proficiency with Word, Excel and PowerPoint is a strong asset;
  • Exceptional organizational skills with the ability to coordinate and progress high-volume tasks;
  • Proven skills in record keeping and strong attention to details;
  • Strong communication, conflict resolution and interpersonal skills;
  • Demonstrated ability to work well under pressure and handle tight timelines;
  • Collaborative and strong team player;
  • Ability to perform in a fast-paced environment and trouble shoot; and
  • Commitment to the highest level of integrity and confidentiality.



We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity


We offer:

  • Valuable experience providing opportunity for professional development and career advancement;
  • An opportunity to engage with and learn from some of the most talented and experience people in the business;
  • Competitive compensation;
  • A place to share a sense of purpose and build relationships;
  • Meaningful work that makes a difference;
  • An opportunity within the Canadian energy industry.


We value:

  • The health, safety and wellness of everyone working in our company;
  • Meaningful participation from Indigenous and local communities;
  • The commitment and resilience of our people;
  • Collaboration and achieving success together. 


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.


Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.