Intermediate Contracts Administrator (term role)

Date: Jun 10, 2022

Location: Calgary, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


As an Intermediate Contracts Administrator with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of experts in the Procurement department. This position is based in our Calgary office and is initially a 6-month contract with the opportunity for extension.


Reporting to the Manager, Procurement, this role will be responsible for purchasing materials and contracting services for operations and maintenance, corporate, sustaining and capital projects, ensuring the best overall value has been achieved for the Company.  This role will act as a buyer and a contract administrator.


Key Responsibilities

  • Accountable for handling highly responsible procurement work which includes: establishing purchasing strategies, contract negotiations, awarding of service and materials orders, purchase order formation, expediting, and contract award management; including monitoring schedules and other terms.
  • Negotiate with supply sources to resolve any disputes or claims initiated by either party.
  • Prepare and manage sourcing events, solicit proposals, evaluation and negotiation of proposals and commercial terms, provide commercial recommendations, facilitate pre-award meetings, assist in the administration of scope changes as required post-award plus other duties as assigned by the Manager particular to the pipeline and terminal industry.
  • Communicate effectively with operations, project management, risk management, legal, vendors and suppliers to resolve internal and external issues.
  • Deal directly with the supplier/contractor regarding responsibilities and obligations as per the contract.
  • Provide input on market conditions, supplier selection and past experiences relating to contracting strategies.
  • Work directly with suppliers to ensure that Trans Mountain is receiving the best overall value and quality materials.
  • Support the transition of capital projects to operations and ensure continuity is maintained to support long term operations.
  • Identify consolidation opportunities in the materials and services space to exploit the best commercial value
  • A strong advocate of strategic sourcing models and principles to reduce transaction and repetitive cycles.
  • Provide guidance to all Trans Mountain personnel while monitoring compliance with Trans Mountain's Procurement Policies.


Qualifications and Professional Experience

  • Post-secondary education or relevant certification in Supply Chain Management.
  • Minimum 10 years of experience in Contract Management or related field.
  • Supply Chain Management Professional (SCMP) designation would be considered an asset.
  • Knowledge in general Oil and Gas products with pipelines and terminals.  Familiar with industry standards.
  • Proficiency in Microsoft Applications including, but not limited to Word, Excel, Outlook, Access, and PowerPoint and previous experience with contracts management systems.
  • Ability to manage multiple contracts ensuring contractual deliverables and deadlines are met.
  • Excellent communication and organizational skills.
  • Strong interpersonal skills with the ability to work with various levels of management and employees in corporate, regional and field offices with tact, courtesy and professionalism.


We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity. We offer:

  • A place to share a sense of purpose and build relationships.
  • Meaningful work that makes a difference.
  • An opportunity within the Canadian energy industry.


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.