Payroll Analyst

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.  

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. 

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office                

Department: Human Resources   

Reports to: Team Lead, Payroll

Worker Type: Employee

Schedule Type: Full-Time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Payroll Analyst. In this position, you will play a key role in ensuring that employees are paid accurately and on time while ensuring compliance with all legislative requirements.  The successful candidate will have ownership of the complete payroll cycle from time and attendance, processing pay and providing reports and analysis as required to support other aspects of Human Resources (HR) for Canadian and U.S. employees and retiree payroll in ADP Workforce Now. 

Key Responsibilities

• Time & Attendance Management: Validating time entries, including corrections, discrepancies, and time-off requests.  It also includes ensuring compliance with HR policies and legislation, as well as ensuring payroll integrations and balancing, along with schedule assignments.
• System Maintenance & Optimization: Updating and auditing payroll GLs, time codes, pay codes, schedules, and time-off policies.  It also involves collaborating with HR to streamline data entry and improve workflows, and identifying ways to improve and proposing solutions in payroll applications to enhance efficiency.
• Employee & Leader Support & Communication: Addressing payroll and timekeeping inquiries, conducting orientations for new hires and students, and contributing to payroll communications on the intranet and organization-wide notifications.
• Reporting & Analysis: Generating payroll and HR reports for audits, compliance, and management. It also involves supporting GL reconciliations, budget inquiries, and administering time-off policies, bonus, and tax programs, as well as administering year-end purchased vacation deferrals, Time Off banks, periodic payouts, and bonus/merit programs.
• Payroll Data Management: Maintaining accurate employee records, including driver license records, job changes, and terminations. Additionally, it involves inputting and auditing data in ADP, GNA, and D365 to ensure integrity and confidentiality.
• Payroll/Timecard Processing & Compliance: Requires processing bi-weekly, semi-monthly, and monthly payrolls using ADP and GNA for Canadian and U.S. employees and retirees. This responsibility also involves ensuring compliance with HR policies and federal, provincial, and state regulations, and managing statutory remittances, garnishments, and year-end reconciliations.
• Audit, Quality Control & Business Continuity: Conducting peer audits and ensuring payroll accuracy and compliance. Additionally, it involves providing full task coverage alongside payroll peers and serving as backup during the Team Lead's absence.
• Cross-Functional Collaboration: Coordinating with EH&S and Benefits on WCB and lost time reporting, managing fleet mileage tax reporting, reviewing offer letters for payroll accuracy, and working with IT/Service Now on worker lifecycle management.

Qualifications and Professional Experience

• Post-secondary education in Accounting, Business Administration or Human Resources or a related discipline.
• Minimum 6 years of experience in Payroll or related field.
• Payroll Compliance Professional (PCP) Certification is considered an asset.
• Strong proficiency with Microsoft Office applications, with advanced knowledge of Excel.
• Working knowledge of timekeeping and payroll systems (such as SuccessFactors, ADP), relevant legislation, and employee scheduling.
• Strong understanding of payroll legislation and compliance standards in both Canada and the US.
• Proven ability to address employee inquiries and resolve payroll issues effectively.
• Exceptional attention to detail, accuracy, and the ability to prioritize tasks in a dynamic fast‑paced environment.
• Demonstrated analytical and problem‑solving skills with sound decision‑making.
• Excellent verbal and written communication skills, with strong interpersonal and organizational abilities.
• Ability to build and maintain strong working relationships with colleagues and stakeholders at all levels.
• Able to work both independently and collaboratively; reliable, responsive, and comfortable seeking directions when needed.
• Adaptable and resourceful, with the ability to learn quickly, troubleshoot issues, and think critically.
• Maintains professionalism, courtesy, and discretion at all times, especially when handling confidential information.
• Committed to inclusive practices and contributing positively to a collaborative and supportive workplace culture.

Working Conditions

• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together. 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.