Regulatory Coordinator

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.  

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. 

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

As a Regulatory Coordinator with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of regulatory professionals. This role supports information management of controlled regulatory records and documents from initial templating and document production to regulatory filing submission and records management.

Reporting to the Team Lead, Regulatory Services, this position maintains the regulatory records in SharePoint. This includes the intake of records, naming, applying metadata, processing, storing, retrieving, and preserving regulatory records. Additionally, this role will support Trans Mountain’s Tolls/Tariffs group within the larger Regulatory department as required.

Key Responsibilities

• Document control support - formatting, creation and maintenance of templates, compiling of regulatory submissions. Responsible for distributions related to external regulator/agency issuances, as well as internal distributions of filings.
• Alongside the regulatory analysts, manage internal reviews through a standardized process. 
• File submissions with applicable regulators through regulatory submission repositories and maintain records of all regulatory submissions.
• Maintain the document library and file management system including intake of records, undertake file naming in accordance with established nomenclature, assign metadata, and add documents to the library on a timely basis after submissions to the regulator.
• Ensure retention/archiving of controlled documents and records follow Trans Mountain’s policies and procedures.
• Design, create and configure SharePoint sites/libraries and maintain multiple SharePoint sites/libraries including uploading files, classifying, and indexing files.
• Coordinate access to confidential and non-confidential information stored in SharePoint sites/ libraries and shared drives.
• Spearhead the records management procedure for the regulatory department; Assess the file management system and recommend improvement opportunities to ensure retrieval of records is efficient.
• Participate, monitor, and communicate changes impacting Regulatory for the Information Management Program as a member of the Information Management Stewards.
• Support Trans Mountain’s Tolls/Tariffs group within the larger Regulatory department as required.

Qualifications and Professional Experience

• Post secondary education in records management or related field.
• 3 to 5 years of experience in a similar role.
• Ability to analyze troubleshoot problems and make sound decisions in collaboration with others on team.
• Experience successfully coordinating work and executing work based on department priorities.
• Strategic and action-oriented with a proven ability to thrive in a fast-paced environment, managing multiple projects and tasks with competing demands and deadlines.
• Experience working with a multi-disciplinary team of project professionals.
• Have excellent oral communication, editing and writing skills.
• Advanced proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) products.
• Must be flexible and adaptable to change.
• Knowledge of records and information management systems and principles.​​​​​​​

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together. 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.