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Field Contract Administrator - Facilities, Expansion Project (term role)

Date: Nov 30, 2021

Location: Edmonton, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.

 

As a Field Contract Administrator with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of supply chain management professionals in the Major Projects department. This position’s scope will include all Facilities at the Edmonton Terminal, the Pump Stations along the route, Power Infrastructure & Interconnection contract, including the facilities portion of scope for the Remote Main Line Block Valves (building installations & electrical/energization) and the administration of the new transmission lines on site.  This role is ideally located in Edmonton and reports to the Senior Manager, Contracts, Pipeline and Facilities.

 

Key Responsibilities

  • Ensures Contracts are administered according to their terms and conditions, company policy and procedures and oversees change management including field changes.
  • In close coordination with the Contracts Manager, Senior Contracts Specialist for the spread, manages the commercial relationship with contractors at site.
  • Reviews, scrutinizes RFA, Sole Source Justifications if any, and other procurement and contract administration documentation and routes them for approval.
  • Uploads contractual documentation into the Ivalua – TMEP’s Contract Management system following TMEP Standards.
  • Attends and actively participates in weekly and Monthly Progress/ Commercial Meetings with the General Construction Contractor and any other major contractors at site.
  • When required, chairs weekly, bi-weekly, monthly progress meetings and any other ad hoc meetings with the contractor and construction team. Takes Meeting Minutes as required and escalates contractual/commercial issues/concerns as deemed necessary to get the guidance/direction needed for implementation taking those items to closure.
  • Actively engages the Field Project Controls team and participates in the weekly and monthly meetings.
  • Previous experience with SharePoint, D365, information management systems such as PIMS is preferable.
  • Engages with applicable stakeholders and Project Managers for resolution of contractual issues, including change management, disputes and claims
  • Audits contractor’s deliverables under the contract to ensure they are fully satisfied.
  • Supports invoice attestation and compliance with the contract including entitlement, data and unit rates validation.
  • Performs all necessary administrative duties including updating records, filing, logging and tracking correspondence, validating invoices to contract terms, reviewing change requests, preparing, issuing and filing change orders finishing off with contract close-out activities.
  • Provides sound supply chain management advice, guidance, and options to internal stakeholders while following established processes and proper delegation of authority controls.

 

Qualifications and Professional Experience

  • 7+ years of industry (Pipeline or Oil & Gas) experience in field construction contracts management in major Pipeline/EPC/Infrastructure/General Construction projects’ environment.
  • An undergraduate degree in Engineering, Construction Management, Quantity Surveying or Business with focus on Supply Chain Management would be beneficial.
  • Working knowledge of Canadian procurement/contract law.
  • Highly skilled in change management and understanding complex contracts.
  • Experience working in a complex business environment, with multiple stakeholders and strategic considerations (including working with Indigenous communities).
  • Excellent written and verbal communication skills.
  • Ability to manage multiple complex projects with deadlines and deliverables.
  • Proactive, adaptable to changing project needs.
  • Able to prioritize and manage workload with minimal supervision.

 

Other Requirements and Information

  • Must have a valid driver’s license and ability to travel as required.
  • Site based work in AB and BC and typically working a 5/2 schedule (10 hour days)
  • Safety sensitive role, subject to Drug and Alcohol testing as a pre-employment requirement

 

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

 

A Rewarding Opportunity. We offer:

  • A competitive compensation program.
  • A flexible benefits package.
  • A pension and a savings plan.

 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.

 

In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

 

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

 

Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.