Operations Administration, Summer Student

Date: Jan 23, 2023

Location: Edmonton, Alberta, Canada

Company: Trans Mountain

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.


As an Operations Administration, Summer Student with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of Operations specialists, with the opportunity to visit nearby field sites. 


This position is based in our Edmonton Operations Office and will report to the Director, Edmonton Terminal & Control Centre.

Duration: May 1, 2023 to August 31, 2023 


Key Responsibilities:

  • Provide support for Administrative Assistants at the Edmonton Operations office, Regional office and Edmonton Terminal;
  • Communicate and provide support to the Receptionist at the Edmonton Regional office;
  • Provide support to the Regional Budget Analyst, such as data entry, database updates, and assist with the tracking of office budgets;
  • Creation of individual employee files, and cataloging all job/engineering files in Operations office;
  • Create and print employee access cards as required;
  • File and maintain meter proving reports;
  • Assist with planning and set up of company activities and events;
  • Assist with monthly safety checks of fire extinguishers and defibrillators at Operations office and Control Center;
  • Pick-up, receive, distribute, and send out daily internal mail;
  • Maintain Operations office and Control Centre grounds (i.e., weeding, planting, watering flowers, coordinating landscapers, window cleaning, etc.);
  • Maintain filing;
  • Order and maintain office, coffee, and janitorial supplies for the Edmonton Operations office and Control Centre;
  • Consolidate files and ship to Calgary for retention; and
  • Assist with special projects as required.


Qualifications and Professional Experience:

  • Enrolled in an accredited post-secondary program, Finance and other Business disciplines considered an asset;
  • Working knowledge of Microsoft Office (Outlook/Word/Excel/Share Point/WebEx);
  • Clerical, organizational, and administrative skills;
  • Strong interpersonal communication skills and willingness to assist all manner of requests from fellow employees and the public;
  • Must be a team player with a positive attitude;
  • Self-motivated, capable of performing tasks with minimal supervision;
  • Able to prioritize and handle multiple tasks simultaneously;
  • Attention to detail is critical;
  • Ability to work well under pressure and handle strict deadlines;
  • Must be flexible and adaptable to change; and
  • Some database and analytical experience are preferred.


Other Requirements and Information:

  • Must be enrolled in an accredited post-secondary institution and return to full time studies in the Fall; and
  • Valid Class 5 Driver’s license


We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.


A Rewarding Opportunity


We offer:

  • Valuable experience providing opportunity for professional development and career advancement;
  • An opportunity to engage with and learn from some of the most talented and experience people in the business;
  • Competitive compensation;
  • A place to share a sense of purpose and build relationships;
  • Meaningful work that makes a difference;
  • An opportunity within the Canadian energy industry.


We value:

  • The health, safety and wellness of everyone working in our company;
  • Meaningful participation from Indigenous and local communities;
  • The commitment and resilience of our people;
  • Collaboration and achieving success together. 


In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.