HR Coordinator, Talent Acquisition - West Coast Oil Pipeline Project

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.  

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. 

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office                          

Department: Human Resources

Reports to: Manager, Talent Acquisition, WCOP

Worker Type: Employee   

Schedule Type: Full-time

Work Setting: In-office

# of positions: 2

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as HR Coordinator, Talent Acquisition for the West Coast Oil Pipeline (WCOP). Reporting to the Manager, Talent Acquisition WCOP, this position will provide support to a geographically dispersed group of Talent Acquisition Advisors across all phases of the recruitment, hiring, and onboarding process. Working in a fast-paced project environment, the successful candidate will be adaptable, detail-oriented, and able to adjust to competing priorities while demonstrating a strong willingness to learn and contribute to evolving recruitment and onboarding demands.

Key Responsibilities

• Coordinate recruitment and onboarding activities within the Applicant Tracking System (ATS), ensuring requisitions, candidate profiles, interview stages, offers, onboarding tasks, and related documentation are accurate, complete, and updated in a timely manner.
• Assist with the development, review, and revision of job descriptions and postings, ensuring content is clear, consistent, inclusive, and aligned with role requirements, organizational standards, and posting guidelines.
• Serve as a key point of contact for candidates throughout the recruitment and hiring process by coordinating communications, responding to inquiries, providing timely updates, and supporting a professional and positive candidate experience.
• Create and publish job postings on Trans Mountain’s career site and applicable third-party job boards, ensuring postings are accurate, well-formatted, and released in accordance with internal recruitment processes.
• Prepare employment offer documentation for new hires, supporting accurate completion, approval routing, distribution, tracking, and follow-up in alignment with established hiring procedures.
• Coordinate pre-employment screening requirements with external vendors, candidates, and internal stakeholders, including background checks and related documentation, while monitoring status and escalating delays or issues as appropriate.
• Adapt to shifting recruitment priorities, project timelines, and competing stakeholder demands while maintaining a high level of responsiveness, accuracy, and service orientation.
• Partner effectively with Talent Acquisition, HR Operations, hiring teams, and other internal stakeholders to coordinate onboarding activities and help ensure new hires receive a seamless, timely, and welcoming onboarding experience.
• Provide administrative support for HR and Talent Acquisition programs as assigned, including data entry, document preparation, recruitment tracking, reporting support, meeting coordination, and other activities required to support effective program delivery.
• Maintain accurate recruitment records, employee files, and related HR documentation in accordance with internal document management, confidentiality, and record-keeping requirements.
• Identify opportunities to improve recruitment coordination, onboarding administration, data accuracy, and workflow efficiency, and escalate recommendations to the appropriate level for review, approval, and implementation.
• Demonstrate openness to learning new systems, processes, and ways of working, and apply feedback and new knowledge to continuously improve day-to-day coordination and administrative support.
• Respond to general information requests from candidates, new hires, hiring leaders, and internal HR partners, providing accurate guidance or redirecting inquiries to the appropriate resource as needed.

Qualifications and Professional Experience

• Post-secondary education in Human Resources, Business, or related discipline.
• Working towards Chartered Professional of Human Resources (CPHR) designation is considered an asset.
• A minimum of 3 years of experience providing recruitment coordination and HR administrative support in a fast-paced, high-volume environment, including candidate correspondence, interview scheduling, offer preparation, onboarding support, data entry, document processing, and maintaining accurate employee or candidate records.
• Previous experience supporting recruitment, HR coordination, or administrative activities in a project-based environment is considered an asset.
• Previous exposure/experience with Applicant Tracking Systems (ATS) and/or Human Resources Information Systems (HRIS).
• Knowledge of SuccessFactors and Microsoft Dynamics 365 is an asset.
• Strong skills with the Microsoft suite of products, proficiency with Word, Excel and PowerPoint is a strong asset.
• Experience providing HR administrative support across all stages of the employee lifecycle.
• Commitment to the highest level of integrity and confidentiality.
• A track record of delivering high-quality work in a fast-paced environment, with the ability to manage competing priorities, adjust to changing demands, and support key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices, a willingness to learn, and openness to contributing positively to a collaborative and supportive workplace culture.

Working Conditions

• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together. 

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.